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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Woven Housing Association Ltd

Laganwood House

Belfast

BT9 5NW

Contact

Amanda Culbert

Email

amanda.culbert [at] woven.org.uk

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Cleaning Services

II.1.2) Main CPV code

• 90919200 - Office cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

Woven is seeking to appoint up to 4 suitably skilled and experienced cleaning contractors to deliver cleaning services to communal areas of buildings under management by Woven’s Housing Management team and their 2 offices. This contract opportunity has been split into four lots as follows Lot 1 – Belfast and Surrounding Areas Lot 2 – Dungannon and CoaliIsland Lot 3 – Northwest Area Lot 4 – Laganwood House – Head Office: 44 Newforge Lane, Belfast, BT9 5NW

II.1.5) Estimated total value

Value excluding VAT: £1,500,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Lot 1 - Belfast and Surrounding Areas

Lot No

1

II.2.2) Additional CPV code(s)

• 90911200 - Building-cleaning services
• 90900000 - Cleaning and sanitation services
• 90910000 - Cleaning services

II.2.3) Place of performance

NUTS codes

• UKN - Northern Ireland

II.2.4) Description of the procurement

Woven is seeking to appoint up to 4 suitably skilled and experienced cleaning contractors to deliver cleaning services to communal areas of buildings under management by Woven’s Housing Management team and their 2 offices. This contract opportunity has been split into four lots as follows Lot 1 – Belfast and Surrounding Areas Lot 2 – Dungannon and CoaliIsland Lot 3 – Northwest Area Lot 4 – Laganwood House – Head Office: 44 Newforge Lane, Belfast, BT9 5NW

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £1,500,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

to be renewed at the end of the contract period

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 2 - Dungannon and Coalisland

Lot No

2

II.2.2) Additional CPV code(s)

• 90911200 - Building-cleaning services
• 90900000 - Cleaning and sanitation services
• 90910000 - Cleaning services

II.2.3) Place of performance

NUTS codes

• UKN - Northern Ireland

II.2.4) Description of the procurement

Woven is seeking to appoint up to 4 suitably skilled and experienced cleaning contractors to deliver cleaning services to communal areas of buildings under management by Woven’s Housing Management team and their 2 offices. This contract opportunity has been split into four lots as follows Lot 1 – Belfast and Surrounding Areas Lot 2 – Dungannon and CoaliIsland Lot 3 – Northwest Area Lot 4 – Laganwood House – Head Office: 44 Newforge Lane, Belfast, BT9 5NW

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £1,500,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

to be renewed at the end of the contract period

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 3 - Northwest Area

Lot No

3

II.2.2) Additional CPV code(s)

• 90911200 - Building-cleaning services
• 90900000 - Cleaning and sanitation services
• 90910000 - Cleaning services

II.2.3) Place of performance

NUTS codes

• UKN - Northern Ireland

II.2.4) Description of the procurement

Woven is seeking to appoint up to 4 suitably skilled and experienced cleaning contractors to deliver cleaning services to communal areas of buildings under management by Woven’s Housing Management team and their 2 offices. This contract opportunity has been split into four lots as follows Lot 1 – Belfast and Surrounding Areas Lot 2 – Dungannon and CoaliIsland Lot 3 – Northwest Area Lot 4 – Laganwood House – Head Office: 44 Newforge Lane, Belfast, BT9 5NW

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £1,500,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

to be renewed at the end of the contract period

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Lot 4 - Laganwood Head office - Belfast

Lot No

4

II.2.2) Additional CPV code(s)

• 90911200 - Building-cleaning services
• 90900000 - Cleaning and sanitation services
• 90910000 - Cleaning services

II.2.3) Place of performance

NUTS codes

• UKN - Northern Ireland

II.2.4) Description of the procurement

Woven is seeking to appoint up to 4 suitably skilled and experienced cleaning contractors to deliver cleaning services to communal areas of buildings under management by Woven’s Housing Management team and their 2 offices. This contract opportunity has been split into four lots as follows Lot 1 – Belfast and Surrounding Areas Lot 2 – Dungannon and CoaliIsland Lot 3 – Northwest Area Lot 4 – Laganwood House – Head Office: 44 Newforge Lane, Belfast, BT9 5NW

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £1,500,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

36

This contract is subject to renewal

Yes

Description of renewals

to be renewed at the end of the contract period

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

19 March 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 17 June 2025

IV.2.7) Conditions for opening of tenders

Date

19 March 2025

Local time

12:30pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: January 2030

VI.4) Procedures for review

VI.4.1) Review body

RICS

Belfast

Country

United Kingdom