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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Marlow Education Trust

SIr William Borlase's Grammar School, West Street

Marlow

SL7 2BR

Email

tenders [at] litmuspartnership.co.uk

Telephone

+44 1276673880

Country

United Kingdom

NUTS code

UKJ1 - Berkshire, Buckinghamshire and Oxfordshire

Internet address(es)

Main address

I.1) Name and addresses

Beechview Academy

Guinions Road

High Wycombe

HP13 7NT

Email

tenders [at] litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKJ1 - Berkshire, Buckinghamshire and Oxfordshire

Internet address(es)

Main address

I.1) Name and addresses

Sir William Borlase鈥檚 Grammar School

West Street

Marlow

SL7 2BR

Email

tenders [at] litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKJ1 - Berkshire, Buckinghamshire and Oxfordshire

Internet address(es)

Main address

I.1) Name and addresses

Great Marlow School

Bobmore Lane

Marlow

SL7 1JE

Email

tenders [at] litmuspartnership.co.uk

Country

United Kingdom

NUTS code

UKJ1 - Berkshire, Buckinghamshire and Oxfordshire

Internet address(es)

Main address

I.2) Information about joint procurement

The contract involves joint procurement

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Marlow Education Trust ~ Cleaning Tender

II.1.2) Main CPV code

• 90919300 - School cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

The successful Supplier will be required to provide Cleaning services for Marlow Education Trust at the following Schools:

II.1.5) Estimated total value

Value excluding VAT: 拢1,535,850

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKJ1 - Berkshire, Buckinghamshire and Oxfordshire

Main site or place of performance

Berkshire, Buckinghamshire and Oxfordshire

II.2.4) Description of the procurement

The successful Supplier will be required to provide Cleaning services for Marlow Education Trust at the following Schools:

Sir William Borlase鈥檚 Grammar School

West Street, Marlow SL7 2BR

Beechview Academy

Guinions Road, High Wycombe, HP13 7NT

Great Marlow School

Bobmore Lane, Marlow, SL7 1JE

About

Sir William Borlase鈥檚 Grammar School

This school marked its 400th-anniversary last year and is a prestigious secondary grammar school with a long-standing legacy dating back to 1624. The school proudly occupies its original structures but has grown significantly over the years with the addition of supplementary buildings. The most recent addition to the school's impressive facilities is a state-of-the-art sports hall completed in 2021. Additionally, the main dining area and kitchens have been refurbished, and a new dining area has been constructed specifically for sixth-form students. With excellent facilities, the school offers high-quality teaching and learning across the curriculum, with a strong focus on extracurricular programs such as sports, dance, drama, and musical theatre.

The school is mixed gender with approximately 1100 students aged between 11 to 18. (Year 7 to sixth-form).

For further information, visit the school website at Home - Sir William Borlase's Grammar School ()

Beechview Academy

Beechview is a small Junior school located in east High Wycombe primarily focusing on Key Stage 2 (Year 3 to Year 6). Since joining the Trust in 2016, it has had significant investment in transforming the facilities of the school. The school has approximately 172 pupils.

For further information, visit the school website at Home | Beechview Academy

Great Marlow School

Is a large secondary school in Marlow that continues to grow and is in a position to be an oversubscribed school of choice. Since 2015, and with the support of local authority funding, there has been an extensive building program. This includes new performing arts facilities, and a stunning two-storey block adjacent to the hall, which contains seven new classrooms and a revamped school entrance. At the same time, the size of the dining facilities has been doubled.

The school is mixed-gender, with approximately 1,450 students aged 11 to 18, of which 250 are sixth-formers.

For further information, visit the school website at Great Marlow School

Basis of Contract

The Trust is initiating a tender process to appoint an experienced cleaning contractor who brings initiative and innovation to deliver cleaning services across its schools. As the Trust continues to grow, it seeks a bidder who has the potential to expand alongside it. Therefore, the Trust is looking for a high-quality service that maintains excellent standards, creating a pleasant environment for both students and staff at all schools within the Trust.

The basis and rationale that the Client requires the successful contractor to operate at all times, is being able to provide a service to the Schools that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification.

See SQ Document for more information

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢1,535,850

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 August 2025

End date

31 March 2031

This contract is subject to renewal

No

II.2.9) Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10) Information about variants

Variants will be accepted: Yes

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Restricted procedure

Accelerated procedure

Justification:

Current contract end date

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

21 March 2025

Local time

12:00pm

IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates

16 May 2025

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

To respond to this opportunity, please click here:

GO Reference: GO-2025218-PRO-29473780

VI.4) Procedures for review

VI.4.1) Review body

Marlow Education Trust

SIr William Borlase's Grammar School, West Street

Marlow

SL7 2BR

Country

United Kingdom