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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Lincolnshire County Council

County Offices, Newland

Lincoln

LN1 1YL

Contact

Mr Michael Hunt

Email

michael.hunt2 [at] lincolnshire.gov.uk

Telephone

+44 1522555321

Country

United Kingdom

NUTS code

UKF3 - Lincolnshire

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

The Supply of Tyre Management and Maintenance Services.

Reference number

DN764193

II.1.2) Main CPV code

• 34350000 - Tyres for heavy/light-duty vehicles

II.1.3) Type of contract

Supplies

II.1.4) Short description

This procurement covers Fleet Tyre Maintenance Services for six councils, with each council awarded as an individual lot. The contract includes regular tyre inspections, supply, repairs, and ancillary services. It will run for four years, commencing on June 1, 2025, with the option for annual extensions up to a maximum term of six years.

The contract encompasses a comprehensive tyre management service, including the supply and fitting of tyres for a diverse fleet of cars, light commercial vehicles (LCVs), heavy goods vehicles (HGVs), and grounds maintenance machinery. The contractor is expected to take a strategic approach to tyre management, emphasizing extended tyre lifespan and cost efficiency.

II.1.5) Estimated total value

Value excluding VAT: 拢2,275,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 6

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

Any combination between 1 and 6 Lots

II.2) Description

II.2.1) Title

East Lindsey District Council

Lot No

1

II.2.2) Additional CPV code(s)

• 34350000 - Tyres for heavy/light-duty vehicles

II.2.3) Place of performance

NUTS codes

• UKF3 - Lincolnshire

II.2.4) Description of the procurement

This Lot covers Fleet Tyre Maintenance Services within the boundaries of East Lindsey District Council. The contract includes regular tyre inspections, supply, repairs, and ancillary services. It will run for four years, commencing on June 1, 2025, with the option for annual extensions up to a maximum term of six years.

The contract encompasses a comprehensive tyre management service, including the supply and fitting of tyres for a diverse fleet of cars, light commercial vehicles (LCVs), heavy goods vehicles (HGVs), and grounds maintenance machinery. The contractor is expected to take a strategic approach to tyre management, emphasizing extended tyre lifespan and cost efficiency.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢523,600

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The contract may be extended by a further 24 months at 12 month intervals

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

West Lindsey District Council

Lot No

2

II.2.2) Additional CPV code(s)

• 34350000 - Tyres for heavy/light-duty vehicles

II.2.3) Place of performance

NUTS codes

• UKF3 - Lincolnshire

II.2.4) Description of the procurement

This Lot covers Fleet Tyre Maintenance Services within the boundaries of West Lindsey District Council. The contract includes regular tyre inspections, supply, repairs, and ancillary services. It will run for four years, commencing on June 1, 2025, with the option for annual extensions up to a maximum term of six years.

The contract encompasses a comprehensive tyre management service, including the supply and fitting of tyres for a diverse fleet of cars, light commercial vehicles (LCVs), heavy goods vehicles (HGVs), and grounds maintenance machinery. The contractor is expected to take a strategic approach to tyre management, emphasizing extended tyre lifespan and cost efficiency.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢265,300

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The contract may be extended by a further 24 months at 12 month intervals

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

North Kesteven District Council

Lot No

3

II.2.2) Additional CPV code(s)

• 34350000 - Tyres for heavy/light-duty vehicles

II.2.3) Place of performance

NUTS codes

• UKF3 - Lincolnshire

II.2.4) Description of the procurement

This Lot covers Fleet Tyre Maintenance Services within the boundaries of North Kesteven District Council. The contract includes regular tyre inspections, supply, repairs, and ancillary services. It will run for four years, commencing on June 1, 2025, with the option for annual extensions up to a maximum term of six years.

The contract encompasses a comprehensive tyre management service, including the supply and fitting of tyres for a diverse fleet of cars, light commercial vehicles (LCVs), heavy goods vehicles (HGVs), and grounds maintenance machinery. The contractor is expected to take a strategic approach to tyre management, emphasizing extended tyre lifespan and cost efficiency.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢319,260

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The contract may be extended by a further 24 months at 12 month intervals

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

South Kesteven Council

Lot No

4

II.2.2) Additional CPV code(s)

• 34350000 - Tyres for heavy/light-duty vehicles

II.2.3) Place of performance

NUTS codes

• UKF3 - Lincolnshire

II.2.4) Description of the procurement

This Lot covers Fleet Tyre Maintenance Services within the boundaries of South Kesteven District Council. The contract includes regular tyre inspections, supply, repairs, and ancillary services. It will run for four years, commencing on June 1, 2025, with the option for annual extensions up to a maximum term of six years.

The contract encompasses a comprehensive tyre management service, including the supply and fitting of tyres for a diverse fleet of cars, light commercial vehicles (LCVs), heavy goods vehicles (HGVs), and grounds maintenance machinery. The contractor is expected to take a strategic approach to tyre management, emphasizing extended tyre lifespan and cost efficiency.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢625,700

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The contract may be extended by a further 24 months at 12 month intervals

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Boston Borough Council

Lot No

5

II.2.2) Additional CPV code(s)

• 34350000 - Tyres for heavy/light-duty vehicles

II.2.3) Place of performance

NUTS codes

• UKF3 - Lincolnshire

II.2.4) Description of the procurement

This Lot covers Fleet Tyre Maintenance Services within the boundaries of Boston Borough Council. The contract includes regular tyre inspections, supply, repairs, and ancillary services. It will run for four years, commencing on June 1, 2025, with the option for annual extensions up to a maximum term of six years.

The contract encompasses a comprehensive tyre management service, including the supply and fitting of tyres for a diverse fleet of cars, light commercial vehicles (LCVs), heavy goods vehicles (HGVs), and grounds maintenance machinery. The contractor is expected to take a strategic approach to tyre management, emphasizing extended tyre lifespan and cost efficiency.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢193,260

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The contract may be extended by a further 24 months at 12 month intervals

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

South Holland District Council

Lot No

6

II.2.2) Additional CPV code(s)

• 34350000 - Tyres for heavy/light-duty vehicles

II.2.3) Place of performance

NUTS codes

• UKF3 - Lincolnshire

II.2.4) Description of the procurement

This Lot covers Fleet Tyre Maintenance Services within the boundaries of South Holland District Council. The contract includes regular tyre inspections, supply, repairs, and ancillary services. It will run for four years, commencing on June 1, 2025, with the option for annual extensions up to a maximum term of six years.

The contract encompasses a comprehensive tyre management service, including the supply and fitting of tyres for a diverse fleet of cars, light commercial vehicles (LCVs), heavy goods vehicles (HGVs), and grounds maintenance machinery. The contractor is expected to take a strategic approach to tyre management, emphasizing extended tyre lifespan and cost efficiency.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢348,500

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

48

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: Yes

Description of options

The contract may be extended by a further 24 months at 12 month intervals

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

31 March 2025

Local time

12:30pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

31 March 2025

Local time

12:30pm

Place

Through the e-sourcing portal Pro Contract

Information about authorised persons and opening procedure

Michael Hunt - Senior Commercial and Procurement Officer, Lincolnshire County Council

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

The Strand

London

WC2 A 2LL

Country

United Kingdom