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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Tai Tarian Ltd

Ty Gwyn, Brunel Way, Baglan Energy Park

Neath

SA11 2FP

Email

procurement [at] taitarian.co.uk

Telephone

+44 1639505890

Country

United Kingdom

NUTS code

UK - United Kingdom

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Design and Installation of Roof Mounted Solar PV Systems Framework Agreement

Reference number

Ref 001001

II.1.2) Main CPV code

• 45261215 - Solar panel roof-covering work

II.1.3) Type of contract

Works

II.1.4) Short description

Tai Tarian is seeking to appoint contractors (Providers) to a Framework Agreement for the Design and Installation of Roof Mounted Solar PV Systems throughout Neath Port Talbot to support Tai Tarian in the delivery of its capital investment and Welsh Government’s Optimised Retrofit Programme.

The scope of this Framework Agreement comprises of the design, supply and installation of individual roof mounted solar PV arrays to Tai Tarian’s properties throughout Neath Port Talbot, and (may include during the life of the Framework Agreement) the installation (only) of environmental building energy monitoring systems, in accordance with all Appendices.

The scope of this Framework Agreement also comprises of the requirement to design and install solar PV systems on a "design and fit only" basis, i.e. this does not include the supply of solar PV panels, mounting brackets, or inverters, as these will be purchased and provided by Tai Tarian.

II.1.5) Estimated total value

Value excluding VAT: £13,000,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 09331000 - Solar panels
• 09331200 - Solar photovoltaic modules
• 45261215 - Solar panel roof-covering work
• 09332000 - Solar installation
• 45310000 - Electrical installation work

II.2.3) Place of performance

NUTS codes

• UKL17 - Bridgend and Neath Port Talbot

II.2.4) Description of the procurement

Tai Tarian is seeking to appoint contractors (Providers) to a Framework Agreement for the Design and Installation of Roof Mounted Solar PV Systems throughout Neath Port Talbot to support Tai Tarian in the delivery of its capital investment and Welsh Government’s Optimised Retrofit Programme.

The scope of this Framework Agreement comprises of the design, supply and installation of individual roof mounted solar PV arrays to Tai Tarian’s properties throughout Neath Port Talbot, and (may include during the life of the Framework Agreement) the installation (only) of environmental building energy monitoring systems, in accordance with all Appendices.

The scope of this Framework Agreement also comprises of the requirement to design and install solar PV systems on a "design and fit only" basis, i.e. this does not include the supply of solar PV panels, mounting brackets, or inverters, as these will be purchased and provided by Tai Tarian.

Providers appointed to this Framework will be responsible for procuring and supplying all other associated electrical equipment required for installation, such as isolators, consumer units, and any other necessary components.

Tai Tarian reserves the right to supply the solar PV panels and any associated parts required for the works. Providers appointed to this Framework will be expected to accommodate this requirement. Providers must submit a "design and fit only" price as requested in Appendix 1B – Price Framework.

The installation of environmental building energy monitoring systems (if applicable during the life of the Framework Agreement) must be completed at the time of the installation of the solar PV system, and the building energy monitoring systems must be registered with the system provider (currently iOpt Assets, support [at] ioptassets.com) and installation documentation is provided in Appendix 9. Training support for the installation of iOpt will be provided by iOpt on request.

The appointed Providers must a provide and install a standalone Wylex (or equally approved) consumer unit, including 2 spare ways, to supply newly installed solar PV system. The appointed Providers must not install invertor in loft space, unless otherwise agreed by Tai Tarian’s Client Representative.

The appointed Providers must be MCS certified, the products installed must be tier 1 MCS accredited and Trustmark certified. The appointed Providers will be required to undertake the Retrofit Assessment, Retrofit Coordination and lodgement with Trustmark, to satisfy the requirements of Welsh Government’s Optimised Retrofit Programme (ORP) grant funding.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

47

This contract is subject to renewal

Yes

Description of renewals

The Framework Agreement shall operate for a period of 11 months, until 31st March 2026, with an option to extend for a further 3 x 12 month periods.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 4

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

24 March 2025

Local time

9:00am

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

24 March 2025

Local time

9:00am

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at .

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at .

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

Introduction

Tai Tarian is one of the largest Social Housing providers in Wales, with over 9,000 properties within Neath Port Talbot County Borough. Tai Tarian provide good quality homes to our tenants, together with a wide range of support services making a real difference in our communities.

It’s Tai Tarian’s intention that the delivery of the Contract assists in the achievement of their commitment towards community benefits as outlined in Tai Tarian’s Community Benefits Policy.

It is the approach of Tai Tarian to maximise local reinvestment through the creation of jobs and training and through supporting the local supply chain. This approach is defined by:

1. Think Neath Port Talbot

2. Think Swansea Bay City Region Deal Area (Neath Port Talbot, Swansea, Carmarthenshire, Pembrokeshire)

3. Think Wales

Contract Requirements

Tai Tarian has an aspiration to develop key performance indicators in delivering employment within the Neath Port Talbot County Borough and supporting and sustaining supply chain opportunities within this Contract to assist in contributing towards economic growth in the area in which it operates.

It is a contract condition that the contractor delivers community benefits as part of this Contract. There are a variety of community benefit obligations outlined in the Contract and the contractor must agree to deliver one or more.

Tenderers must not outline the community benefit’s they are currently delivering for existing Clients. Tenderers must outline what they propose to offer for Tai Tarian if awarded the Contract.

Delivery of community benefits through all spend is aligned with the Well-being of Future Generations Act Wales and delivers against its goals.

All community benefit activities must take place within the Neath Port Talbot County Borough.

(WA Ref:148364)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom