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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

UNIVERSITY OF YORK

Heslington

YORK

YO105DD

Contact

Rob Allan

Email

rob.allan [at] york.ac.uk

Telephone

+44 1904328214

Country

United Kingdom

NUTS code

UKE21 - York

UK Register of Learning Providers (UKPRN number)

10007167

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Automatic Door Servicing, Maintenance and Reactive Repairs

Reference number

UY PROC 1075

II.1.2) Main CPV code

• 50700000 - Repair and maintenance services of building installations

II.1.3) Type of contract

Services

II.1.4) Short description

The University of York is in possession of a wide variety of automatic door systems and wishes to appoint a contract to a single contractor for the provision of annual servicing, maintenance and reactive repairs, to be carried out at the University's Heslington Campus.

The successful supplier will work closely with the University in a 'partnership' capacity and will be the preferred service provider and required to maintain all of the University's automatic and roller shutter doors.

II.1.5) Estimated total value

Value excluding VAT: 拢1,000,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 44221230 - Sliding doors
• 44221240 - Garage doors
• 44221300 - Gates
• 44221310 - Access gates
• 44221400 - Shutters
• 50700000 - Repair and maintenance services of building installations

II.2.3) Place of performance

NUTS codes

• UKE21 - York

Main site or place of performance

York - University of York Heslington and Kings Manor Campus Sites.

II.2.4) Description of the procurement

The University of York ("the University") is pleased to invite tenders for The Provision of Automatic Door Servicing, Maintenance and Reactive Repair Services in accordance with this Invitation to Tender (ITT) document set. Following the evaluation of submitted tenders a Contract shall be awarded to the successful Tenderer.

Currently the University has a total of 400+ automatic doors (see Automatic Door Asset List in Appendix 2) across its three campus sites. The majority of the Doors located at the Campus East are Besam and Dorma Doors and are typically 2 - 12 years old. The Doors located at Campus West and Kings Manor campus sites are mostly Dorma Doors with some Besam and range from 1 to 14 years in age.

The University wishes to establish a Contract with a single supplier to deliver a fully comprehensive Automatic Door Servicing, Maintenance and Associated Repair Services it requires. The successful supplier will work closely with the University in a 'partnership' capacity and will be the preferred service provider

For full details of the requirements please access the full invitation to tender pack within the In-Tend portal:

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: 拢1,000,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The contract shall be awarded for a period of 24 months commencing on the 1st August 2025. There will then be an extension period of up to 36 months available, taking the total available contract term to 60 months.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

The Open tender pack (Invitation to tender) contains a Selection Questionnaire. Tenderers are required to achieve a pass score for the Selection Questionnaire as a minimum. Tenders which fail to achieve a pass score for their Selection Questionnaire (B1) response shall be set aside and excluded from further evaluation. Please refer to the full tender documents available to download from In-Tend.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

28 March 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

28 March 2025

Local time

12:01pm

Place

Electronically - In-Tend portal.

Information about authorised persons and opening procedure

Tenders shall be managed and opened by University of York procurement office team members.

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 2 years or 5 years after the date of this notice (5 years if the contract is fully extended beyond the initial 2 years).

VI.2) Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Full tender documents are available at:

VI.4) Procedures for review

VI.4.1) Review body

Royal Courts of Justice

Strand

London

WC2A2LL

Telephone

+44 2079476000

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

University of York

Heslington

York

YO105DD

Email

procurement [at] york.ac.uk

Telephone

+44 1904320000

Country

United Kingdom

Internet address

VI.4.4) Service from which information about the review procedure may be obtained

Royal Courts of Justice

Strand

London

WC2A2LL

Telephone

+44 2079476000

Country

United Kingdom