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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

West Yorkshire Combined Authority

Wellington House, 40-50 Wellington St,

Leeds

LS1 2DE

Email

yb.procurement [at] westyorkshire.police.uk

Country

United Kingdom

NUTS code

UKE4 - West Yorkshire

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Repairs, Planned Maintenance Services and Consequential Repair Services

Reference number

013-EST-24

II.1.2) Main CPV code

• 50000000 - Repair and maintenance services

II.1.3) Type of contract

Services

II.1.4) Short description

West Yorkshire Combined Authority are tendering on behalf of West Yorkshire Police. The requirement covers reactive repairs, planned maintenance and consequential repairs services.

II.1.5) Estimated total value

Value excluding VAT: 拢17,500,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for maximum number of lots
2

Maximum number of lots that may be awarded to one tenderer: 2

II.2) Description

II.2.1) Title

Gates and Barriers

Lot No

1

II.2.2) Additional CPV code(s)

• 44221300 - Gates
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKE4 - West Yorkshire

II.2.4) Description of the procurement

West Yorkshire Combined Authority are tendering on behalf of West Yorkshire Police. The requirement covers reactive repairs, planned maintenance and consequential repairs services.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 July 2025

End date

30 June 2032

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2) Description

II.2.1) Title

Facilities Management (FM)

Lot No

2

II.2.2) Additional CPV code(s)

• 50000000 - Repair and maintenance services
• 77314000 - Grounds maintenance services
• 90620000 - Snow-clearing services

II.2.3) Place of performance

NUTS codes

• UKE4 - West Yorkshire

II.2.4) Description of the procurement

West Yorkshire Combined Authority are tendering on behalf of West Yorkshire Police. The requirement covers reactive repairs, planned maintenance and consequential repairs services.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 July 2025

End date

30 June 2032

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2) Description

II.2.1) Title

Electrical

Lot No

3

II.2.2) Additional CPV code(s)

• 50000000 - Repair and maintenance services
• 51100000 - Installation services of electrical and mechanical equipment

II.2.3) Place of performance

NUTS codes

• UKE4 - West Yorkshire

II.2.4) Description of the procurement

West Yorkshire Combined Authority are tendering on behalf of West Yorkshire Police. The requirement covers reactive repairs, planned maintenance and consequential repairs services.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 July 2025

End date

30 June 2032

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2) Description

II.2.1) Title

Generators and Uninterruptable Power Supply (UPS)

Lot No

4

II.2.2) Additional CPV code(s)

• 31120000 - Generators
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKE4 - West Yorkshire

II.2.4) Description of the procurement

West Yorkshire Combined Authority are tendering on behalf of West Yorkshire Police. The requirement covers reactive repairs, planned maintenance and consequential repairs services.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 July 2025

End date

30 June 2032

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2) Description

II.2.1) Title

Passenger Lifts and Hoists

Lot No

5

II.2.2) Additional CPV code(s)

• 42416300 - Hoists
• 50000000 - Repair and maintenance services

II.2.3) Place of performance

NUTS codes

• UKE4 - West Yorkshire

II.2.4) Description of the procurement

West Yorkshire Combined Authority are tendering on behalf of West Yorkshire Police. The requirement covers reactive repairs, planned maintenance and consequential repairs services.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 July 2025

End date

30 June 2032

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2) Description

II.2.1) Title

Mechanical

Lot No

6

II.2.2) Additional CPV code(s)

• 45351000 - Mechanical engineering installation works
• 50000000 - Repair and maintenance services
• 51100000 - Installation services of electrical and mechanical equipment

II.2.3) Place of performance

NUTS codes

• UKE4 - West Yorkshire

II.2.4) Description of the procurement

West Yorkshire Combined Authority are tendering on behalf of West Yorkshire Police. The requirement covers reactive repairs, planned maintenance and consequential repairs services.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 July 2025

End date

30 June 2032

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

24 March 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

24 March 2025

Local time

12:15pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.4) Procedures for review

VI.4.1) Review body

The High Court of England and Wales

London

Country

United Kingdom

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework), Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority incorporated a minimum ten (10) calendar day standstill period at the point that information on the award of the Contract was communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the Contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1 and I.3 of this Notice above. If an appeal regarding the award of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the Contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the Contract to be ineffective.