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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Legal, Democratic and Business Intelligence, Swansea Council,

Civic Centre, Oystermouth Road, Maritime Quarter,

Swansea,

SA1 3SN

Contact

Lisa Evans

Email

procurement [at] swansea.gov.uk

Telephone

+44 7966230649

Country

United Kingdom

NUTS code

UKL18 - Swansea

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Contract For The Supply Only Of Pothole Repair Material

Reference number

CCS/24/243

II.1.2) Main CPV code

• 44113700 - Road-repair materials

II.1.3) Type of contract

Supplies

II.1.4) Short description

The City and County of Swansea operate a 48 hour pot hole repair project. This requires a proprietary product to be used out of hours in all condition. The Council recognise the advantage of a one stop fix and all repairs permanent first visit. This contract is for the supply of a Permanent Cold Lay Surfacing Material (PCSM) for use on the Highway and other public areas in Swansea. To be delivered to the Highways Deport in Players Industrial Estate Clydach Swansea.

The materials are required to be HAPAS certified PCSM material usable in wet conditions. Products that require a dry surface will not be considered. Products that require a dry surface will not be considered. Material to be available in 25Kg bags in 6mm aggregate. Shelf life to be a minimum of 4 months.

II.1.5) Estimated total value

Value excluding VAT: 拢0.01

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 44113000 - Road-construction materials
• 44113800 - Road-surfacing materials
• 44113900 - Road-maintenance materials
• 44113700 - Road-repair materials

II.2.3) Place of performance

NUTS codes

• UKL18 - Swansea

Main site or place of performance

Swansea

II.2.4) Description of the procurement

The City and County of Swansea operate a 48 hour pot hole repair project. This requires a proprietary product to be used out of hours in all condition. The Council recognise the advantage of a one stop fix and all repairs permanent first visit.

This contract is for the supply of a Permanent Cold Lay Surfacing Material (PCSM) for use on the Highway and other public areas in Swansea. To be delivered to the Highways Deport in Players Industrial Estate Clydach Swansea.

The materials are required to be HAPAS certified PCSM material usable in wet conditions. Products that require a dry surface will not be considered. Products that require a dry surface will not be considered. Material to be available in 25Kg bags in 6mm aggregate. Shelf life to be a minimum of 4 months.

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

12

This contract is subject to renewal

Yes

Description of renewals

Contract Period: 1st June 2025 Until The 31st May 2026

(With The Option To Extend For Up To a Further 36 Months In 12 monthly Periods)

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Tenderers are required to submit COSHH hazard data sheets with their tenders for the product priced. Failure to provide such information may influence the selection of suppliers. Tenderers are required to submit COSHH hazard data sheets with their tenders for the product priced. Failure to provide such information may influence the selection of suppliers.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Tenderers are required to submit COSHH hazard data sheets with their tenders for the product priced. Failure to provide such information may influence the selection of suppliers. Tenderers are required to submit COSHH hazard data sheets with their tenders for the product priced. Failure to provide such information may influence the selection of suppliers. Products that require a dry surface will not be considered. Shelf life to be a minimum of 4 months.

A blind trial will be undertaken of all material over a period of 2 months to determine the suitability of the material. This will include the method of installation, ease of use of the product and resilience over the prescribed period. A nominal supply of the material will be required to undertake this evaluation, the Authority will purchase this material at their cost. Where multiple tenderers specify the same material then one batch of the material will be tested.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

24 March 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English, Welsh

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

24 March 2025

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Register your company on the eTenderWales portal (this is only required once):

鈥� Navigate to the portal:

鈥� Click the 鈥淪uppliers register here鈥� link.

鈥� Enter your correct business and user details.

鈥� Note the username you chose and click 鈥淪ave鈥� when complete.

鈥� You will shortly receive an e-mail with your unique password (please keep this secure).

鈥� Agree to the terms and conditions and click 鈥渃ontinue鈥�.

2. Express an interest in the project:

鈥� Login to the portal with your username/password.

鈥� Click the 鈥淚TTs Open to All Suppliers鈥� link (these are the ITTs open to any registered supplier).

鈥� Click on the relevant ITT to access the content.

鈥� Click the 鈥淓xpress Interest鈥� button in the 鈥淎ctions鈥� box on the left-hand side of the page.

鈥� This will move the ITT into your 鈥淢y ITTs鈥� page (this is a secure area reserved for your projects only).

鈥� Click on the ITT code. You can now access any attachments by clicking the 鈥淪ettings and Buyer Attachments鈥� in the 鈥淎ctions鈥� box.

3. Responding to the invitation to tender:

鈥� You can now choose to 鈥淩eply鈥� or 鈥淩eject鈥� (please give a reason if rejecting).

鈥� You can now use the 鈥淢essages鈥� function to communicate with the buyer and seek any clarification.

鈥� Note the deadline for completion, then follow the onscreen instructions to complete the ITT.

鈥� There may be a mixture of online and offline actions for you to perform (there is detailed online help available).

If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:

鈥� E-mail: help [at] bravosolution.co.uk

鈥� Phone: +44 8003684850

Thanks

NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at

(WA Ref:145888)

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand

London

WC2A 2LL

Telephone

+44 2079477501

Country

United Kingdom

VI.4.2) Body responsible for mediation procedures

Legal, Democratic and Business Intelligence, Swansea Council,

Civic Centre, Oystermouth Road, Maritime Quarter,

Swansea,

SA1 3SN

Email

procurement [at] swansea.gov.uk

Country

United Kingdom

Internet address

VI.4.4) Service from which information about the review procedure may be obtained

Legal, Democratic and Business Intelligence, Swansea Council,

Civic Centre, Oystermouth Road, Maritime Quarter,

Swansea,

SA1 3SN

Email

procurement [at] swansea.gov.uk

Country

United Kingdom

Internet address