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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

APUC Limited

Unit 27, Stirling Business Centre, Wellgreen

Stirling

FK8 2DZ

Contact

Leesa Rintoul

Email

lrintoul [at] apuc-scot.ac.uk

Telephone

+44 1314428930

Country

United Kingdom

NUTS code

UKM77 - Perth & Kinross and Stirling

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Other type

Education

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Fresh Fish and Seafood (APUC)

Reference number

CAT1074 AP

II.1.2) Main CPV code

• 03311000 - Fish

II.1.3) Type of contract

Supplies

II.1.4) Short description

The Authority is seeking Contractor(s) for the supply and delivery of Fresh Fish and Seafood products to Higher (HE) and Further (FE) Education Institutions throughout Scotland and Glasgow City Council. This includes all members, associate members and their associated and affiliated bodies of APUC Ltd as detailed at . Fuller details can be found within Appendix E - List of Institutions, as issued with the Invitation To Tender documents.

The Authority is seeking to obtain, through this tendering process, price normalisation for all Institutions within a Lot - regardless of size and demand.

The Authority is also seeking to gain a level of price normalisation across the Lots where no Lot is subsidised by a smaller or more geographically disperse Lot. A maximum of 4 Contractors will be appointed per lot.

II.1.5) Estimated total value

Value excluding VAT: £2,680,000

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Lot 1 - North Highland and Western Isles

Lot No

1

II.2.2) Additional CPV code(s)

• 03311000 - Fish
• 03312200 - Shellfish
• 15119600 - Fish meat
• 15200000 - Prepared and preserved fish
• 03311100 - Flat fish
• 03311200 - Fish of the cod family
• 15250000 - Seafood
• 15211100 - Fresh fish fillets
• 15234000 - Smoked fish
• 15210000 - Fish fillets, fish livers and roe

II.2.3) Place of performance

NUTS codes

• UKM6 - Highlands and Islands

II.2.4) Description of the procurement

The scope of this agreement is the supply of a range of fresh fish and seafood products, consisting of a core requirement of whole fish, fillet and cuts, smoked and marinated fish, smoked salmon, shellfish and fresh pre-made fish products.

Contractors must be able to price and supply a minimum of 84 per cent of the products listed in the Core Product List A of each geographical lot bid for, taking into consideration seasonal availability of certain fish.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 45

Price - Weighting: 55

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2) Description

II.2.1) Title

Lot 2 - Aberdeen and Grampians

Lot No

2

II.2.2) Additional CPV code(s)

• 03311000 - Fish
• 03312200 - Shellfish
• 15119600 - Fish meat
• 15200000 - Prepared and preserved fish
• 03311200 - Fish of the cod family
• 15250000 - Seafood
• 15211100 - Fresh fish fillets
• 15234000 - Smoked fish
• 15210000 - Fish fillets, fish livers and roe
• 03311100 - Flat fish

II.2.3) Place of performance

NUTS codes

• UKM50 - Aberdeen City and Aberdeenshire

II.2.4) Description of the procurement

The scope of this agreement is the supply of a range of fresh fish and seafood products, consisting of a core requirement of whole fish, fillet and cuts, smoked and marinated fish, smoked salmon, shellfish and fresh pre-made fish products.

Contractors must be able to price and supply a minimum of 84 per cent of products listed in the Core Product List A of each geographical lot bid for, taking into consideration seasonal availability of certain fish.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 45

Price - Weighting: 55

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2) Description

II.2.1) Title

Lot 3 - Perth, Angus, Dundee and Fife

Lot No

3

II.2.2) Additional CPV code(s)

• 03311000 - Fish
• 03312200 - Shellfish
• 15119600 - Fish meat
• 15200000 - Prepared and preserved fish
• 03311200 - Fish of the cod family
• 15250000 - Seafood
• 15211100 - Fresh fish fillets
• 15234000 - Smoked fish
• 15210000 - Fish fillets, fish livers and roe
• 03311100 - Flat fish

II.2.3) Place of performance

NUTS codes

• UKM71 - Angus and Dundee City
• UKM72 - Clackmannanshire and Fife
• UKM77 - Perth & Kinross and Stirling

II.2.4) Description of the procurement

The scope of this agreement is the supply of a range of fresh fish and seafood products, consisting of a core requirement of whole fish, fillet and cuts, smoked and marinated fish, smoked salmon, shellfish and fresh pre-made fish products.

Contractors must be able to price and supply a minimum of 84 per cent of products listed in the Core Product List A of each geographical lot bid for, taking into consideration seasonal availability of certain fish.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 45

Price - Weighting: 55

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2) Description

II.2.1) Title

South-East Scotland (Stirling, Edinburgh, Lothian and Borders)

Lot No

4

II.2.2) Additional CPV code(s)

• 03311000 - Fish
• 03312200 - Shellfish
• 03311200 - Fish of the cod family
• 15119600 - Fish meat
• 15200000 - Prepared and preserved fish
• 15211100 - Fresh fish fillets
• 15210000 - Fish fillets, fish livers and roe
• 15234000 - Smoked fish
• 15250000 - Seafood
• 03311100 - Flat fish

II.2.3) Place of performance

NUTS codes

• UKM75 - Edinburgh, City of
• UKM73 - East Lothian and Midlothian
• UKM78 - West Lothian
• UKM77 - Perth & Kinross and Stirling
• UKM76 - Falkirk
• UKM91 - Scottish Borders

II.2.4) Description of the procurement

The scope of this agreement is the supply of a range of fresh fish and seafood products, consisting of a core requirement of whole fish, fillet and cuts, smoked and marinated fish, smoked salmon, shellfish and fresh pre-made fish products.

Contractors must be able to price and supply a minimum of 84 per cent of products listed in the Core Product List A of each geographical lot bid for, taking into consideration seasonal availability of certain fish.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 45

Price - Weighting: 55

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

II.2) Description

II.2.1) Title

Lot 5 - West of Scotland (Greater Glasgow, Argyll, Renfrewshire, Ayrshire, and Dumfries and Galloway)

Lot No

5

II.2.2) Additional CPV code(s)

• 03311000 - Fish
• 03312200 - Shellfish
• 15119600 - Fish meat
• 15200000 - Prepared and preserved fish
• 03311200 - Fish of the cod family
• 15250000 - Seafood
• 15211100 - Fresh fish fillets
• 15234000 - Smoked fish
• 15210000 - Fish fillets, fish livers and roe
• 03311100 - Flat fish

II.2.3) Place of performance

NUTS codes

• UKM8 - West Central Scotland
• UKM92 - Dumfries & Galloway

II.2.4) Description of the procurement

The scope of this agreement is the supply of a range of fresh fish and seafood products, consisting of a core requirement of whole fish, fillet and cuts, smoked and marinated fish, smoked salmon, shellfish and fresh pre-made fish products.

Contractors must be able to price and supply a minimum of 84 per cent of products listed in the Core Product List of each geographical lot bid for, taking into consideration seasonal availability of certain fish.

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 45

Price - Weighting: 55

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

24

This contract is subject to renewal

Yes

Description of renewals

The Authority reserves the right to extend the Framework Agreement for a period of up to 24 months subject to satisfactory performance and continued Institutions requirements.

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Economic operators may have been excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Minimum level(s) of standards possibly required

With reference to Q4B.5 of the SPD in the qualification questionnaire, bidders must confirm they can provide the following supporting evidence prior to award:

Employer's (Compulsory) Liability Insurance = 5 000 000 GBP

Public Liability Insurance = 5 000 000 GBP

Product Liability Insurance = 5 000 000 GBP

With reference to Q4B.6 of the SPD in the qualification questionnaire, bidders must confirm they can provide the following supporting evidence prior to award:

To demonstrate and evidence suitable economic standing, successful Contractors will be required to provide 2 years audited accounts, or equivalent if awarded the Framework Agreement.

Alternatively, if the contractor is unable to provide the required accounting information e.g. a new business without the required accounts, then they will be required to provide a bankers letter demonstrating their willingness to support the Contractors organisation over the term of the Framework Agreement.

III.1.3) Technical and professional ability

Minimum level(s) of standards possibly required

Tenderers must confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This includes confirmation that they have the systems in place to pay subcontractors through the supply chain promptly (i.e. no later than 30 days after the invoice (or similar claim) relating to the payment is presented) and effectively, and provide evidence when requested of:

a) their standard payment terms

b) ≥95% of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year

If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

Submission of Management Information

Following commencement of the Framework Agreement, the Contractor will provide a performance report to The Authority on a quarterly basis to include spend by institution under the Framework Agreement for the reporting period.

Contractors must provide the information on a quarterly basis, within 10 working days following the start of each quarter. Data must be uploaded to the website: using the template provided (template shall be provided during the lead-in period). The supplied template is the only format permissible and should contain

Contractor name, tender reference, total net spend by institution each month. If there has been no spend for the quarter, then this will still require you to log in and record a nil spend return.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 20

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

12 June 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

12 June 2025

Local time

1:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: The Framework Agreement will run for an initial period of 24 months and may be extended for a further 24 month period, after which it will be re-tendered.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Form of Tender

Tenderers must sign the Form of Tender - Appendix A prior to award to confirm that their Tender Response is a complete, true and accurate submission.

Freedom of Information

Please confirm that you will be in a position to complete, prior to award, Appendix B - Freedom of Information(if applicable) in the Technical Questionnaire. This information should only be submitted if applicable at point of award. It is for information only and will not be scored.

Sustain Supply Chain Code of Conduct

The Authority has developed a Sustain Supply Chain Code of Conduct- Appendix D which sets out its expected standards for its supply chain in social, ethical and environmental compliance. Tenderers must complete the Sustain Supply Chain Code of Conduct prior to award to assist in achieving its objectives.

List Of Institutions

Tenderers must complete and return Appendix E - List of Institutions to confirm their ability to service the required coverage levels.

Prompt Payment

Tenderers must confirm that payment of subcontractors at all stages of the supply chain will be made within a maximum of 30 days and that this will be managed. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms.

Living Wage Status

Please provide details on your position on the Real Living Wage. This information should be submitted in the Technical Envelope in PCS-T. It is for information only and will not be scored.

Serious Organised Crime

Please complete Appendix H – Declaration of Non-Involvement in Serious Organised Crime in the Technical Questionnaire. Tenderers must complete the Declaration of Non-Involvement in Serious Organised Crime. It is for information only and will not be scored but it is a requirement of this tender and will be included in the assessment of tender responses and in contractual terms.

Human Trafficking & Labour Exploitation

Please complete Appendix I – Declaration of Non-Involvement in Human Trafficking & Labour Exploitation in the Technical Questionnaire. Tenderers must complete the Declaration of Non-Involvement in Human Trafficking & labour Exploitation. It is for information only and will not be scored but it is a requirement of this tender and will be included in the assessment of tender responses and in contractual terms.

SCM Responsible Procurement Supply Chain Evaluation Tool: Section 1

SCM RP Section 1 is the Authority's designated tool for contracted suppliers to keep up-to-date essential information on their company, which allows the Authority to get an insight into their company’s general standing, commitment to preventing modern slavery and addressing climate change, as well as their pledge to fair and decent working practices for their staff. Tenderers must confirm that they will commit to completing SCM RP Section 1 on award. It is for information only and will not be scored but is a requirement of this tender and will be included in the contractual terms.

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29118. For more information see:

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

Community benefits such as apprenticeships, training opportunities, work experience, charity contributions, support for community projects, etc will be required as part of the successful appointment to the Framework Agreement.

(SC Ref:797525)

VI.4) Procedures for review

VI.4.1) Review body

Stirling Sheriff Court

Sheriff Court House, Viewfield Place

Stirling

FK8 1NH

Email

enquiries [at] scotcourts.gov.uk

Country

United Kingdom

Internet address