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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Scottish Prison Service

One Lochside, 1 Lochside Avenue

Edinburgh

EH12 9DJ

Contact

Alan McConnach

Email

alan.mcconnach [at] prisons.gov.scot

Country

United Kingdom

NUTS code

UKM75 - Edinburgh, City of

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

National or federal Agency/Office

I.5) Main activity

Public order and safety

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

SPS-02221 Maintenance of Boilers, Burners, Heating, Ancillary Equipment and Gas Infrastructure

Reference number

SPS-02221

II.1.2) Main CPV code

• 50531100 - Repair and maintenance services of boilers

II.1.3) Type of contract

Services

II.1.4) Short description

This Contract will provide services for the Maintenance of Boilers, Burners, Heating, Ancillary Equipment and Gas Infrastructure at 18 Sites.The SPS has a wide range of equipment which is utilised to provide a suitable living and working environment within SPS properties by providing heating and hot water.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKM - Scotland

Main site or place of performance

All SPS sites

II.2.4) Description of the procurement

The Services include:

Planned Preventative Maintenance (PPM) of Equipment and any resulting repairs due to faults discovered during a PPM visit (such repairs will be referred to as remedial repairs);

Reactive maintenance (24hrs per day, 7 days per week) in the event of Equipment or associated component break down;

Remedial works to carry out any works

Test all gas pipework at each Establishment in accordance SPS requirements and in line with the Gas Safety (Installation and Use) Regulations 1998.

Replacement of spare parts as requested.

Additional work such as replacement / upgrade of equipment.

Contract term is 3 years with an optional 3 year extension period

II.2.5) Award criteria

Quality criterion - Name: Technical / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 October 2025

End date

30 September 2028

This contract is subject to renewal

Yes

Description of renewals

Up to 3 years extension period

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.1) Previous publication concerning this procedure

Notice number: 2025/S 000-027932

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

21 July 2025

Local time

2:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.7) Conditions for opening of tenders

Date

21 July 2025

Local time

2:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Employer Liability 5 million pounds

Public Liability 5 million pounds

Turnover 2 years

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29376. For more information see:

(SC Ref:801863)

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court

27 Chambers Street

Edinburgh

EH1 1LB

Country

United Kingdom

Internet address