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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Edinburgh Napier University

Sighthill Campus, 9 Sighthill Court

EDINBURGH

EH11 4BN

Contact

Steph Buchanan

Email

s.buchanan2 [at] napier.ac.uk

Telephone

+44 1314552983

Country

United Kingdom

NUTS code

UKM75 - Edinburgh, City of

Internet address(es)

Main address

Buyer's address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Education

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

ENU Student Accommodation Cleaning Lot 1

II.1.2) Main CPV code

• 90911000 - Accommodation, building and window cleaning services

II.1.3) Type of contract

Services

II.1.4) Short description

ENU has a requirement for a Contractor to provide Student Accommodation Cleaning Services at two of ENU's student accommodation sites. The services include Bainfield Deep Cleans, and Summer Commercial Cleaning (including housekeeping) at Bainfield and Orwell Terrace.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

• 90911000 - Accommodation, building and window cleaning services
• 90911100 - Accommodation cleaning services
• 90910000 - Cleaning services
• 90911200 - Building-cleaning services

II.2.3) Place of performance

NUTS codes

• UKM75 - Edinburgh, City of

Main site or place of performance

Bainfield Student Accommodation

Orwell Terrace Student Accommodation

II.2.4) Description of the procurement

ENU has a requirement for a Contractor to provide Student Accommodation Cleaning Services at two of ENU's student accommodation sites. The Service includes Bainfield Deep Cleans, and Summer Commercial Cleaning (including housekeeping) at Bainfield and Orwell Terrace.

II.2.5) Award criteria

Quality criterion - Name: Quality / Weighting: 60

Price - Weighting: 40

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

1 March 2026

End date

1 June 2028

This contract is subject to renewal

Yes

Description of renewals

ENU reserves the right to extend the Contract for a further 2 years (2 single 12 month extensions).

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.3) Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

25 November 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

25 November 2025

Local time

12:30pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: Autumn 2027, unless extensions are utilized. If they are, further notices would be published in Autumn 2028 or Autumn 2029.

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Bidders confirm they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated below:

Professional Risk Indemnity: GBP5M

Employer's (Compulsory) Liability: GBP10M

Public Liability: GBP10M

The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 30042. For more information see:

(SC Ref:813840)

VI.4) Procedures for review

VI.4.1) Review body

Edinburgh Sheriff Court & Justice of the Peace Court

Edinburgh

Country

United Kingdom